GUIDELINES FOR NOMINATIONS AND ELECTIONS

1. The executive committee at its annual meeting in January will appoint the nominating committee. The nominating committee will designate a chairperson.

2. Formal nominations, in writing, for Board of Trustee positions (President, Vice President and Secretary/Treasurer), executive committee chairperson and battalion field officer and NCO positions will be transmitted to the chair of the nominating committee no later than the end of the day on the date of the Remembrance Day parade in Gettysburg. Battalion positions shall include: Colonel, Lt. Colonel, Major, Adjutant, Sergeant Major, Principal Musician and Regt. Quartermaster Sergeant.

3. The nominating committee will provide a ballot document, based on written nominations received by the due date, in PDF format and downloadable, to the webmaster no later than two weeks following the deadline for written nominations.

4. The webmaster will post the ballot on the Mifflin Guard website upon receipt.

5. Nominations for Board of Trustee positions will be received, in each even numbered year. Nominations for field positions and executive committee chairperson will be received annually.

6. Each unit may nominate one individual per position to be voted on.

7. Each eligible unit contact of the MG will download and distribute three (3) ballots to those authorized by each unit to cast a ballot.

8. Ballots will be cast by eligible unit representatives via US mail, email or by hand to the chair of the nominating committee or designee no later than the call to order at the annual meeting of the executive committee.

9. The nominating committee will confer at the lunch break of the MG annual meeting to tabulate and certify the ballots.

10. The chair of the nominating committee will prepare a report and announce the results of the election at the annual meeting of the executive committee.

May 14, 2010